Suffolk

DRAFT
Board of Directors Meeting
November 25, 2008

Meeting Convened at 21:05 EST November 25, 2008
By Dean Treadway, President
Attending:
Mike Fisher, Chairman
Dean Treadway, President
John Horner, Vice President
Steve Earley, Treasurer
Matt Hull, Secretary (not present entire meeting)
Kent Anderson
Mary Ayers
Jack Perry
Karen Chadwick, Executive Director
Prior Minutes Review and Approval
Motion: Approve October, 28, 2008 minutes.
Waived reading. however no one was prepared to vote. All Directors agreed to
approved the minutes via email - comments to be sent to Matt Hull prior to next Board
meeting.
Raffle
Final tally - 3973 tickets sold Sold 79.46% of the tickets (5000 tickets were available)
$48,000+ in revenue for the club.
Car was won by a member in California & has been delivered to the individual
20% of tickets sold were through the Audi Owners mailing.
Reg. Chapter sales contest - 491 tickets sold by our chapters (12% of total)
The following two chapters will each receive $500 for their efforts.
· Golden Gate Chapter sold the most tickets
· St. Louis Chapter sold the most as a percent of their total membership

Financial Status
Steve Earley discussed steps being taken to prepare a preliminary budget for 2009.

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He will prepare an Annual Budget/Expenses summary Oct. '07 - Oct. '08 for the Annual
Membership Meeting.
ACNA Driving Events Regulations - passing rules
Dean Treadway asked for an update on the request for the establishment of rules.
Steve Earley, DE committee member advised that the committee has yet to resolve the
multiple preferences and establish a policy.
Long Range Planning Committee
Dean Treadway asked for an update on this committee's progress. Mary Ayers stated
that the committee had yet to meet.
National Board of Directors Election issues
The Board engaged in a discussion regarding the need for an attorney specializing in
non-profit law to review our Bylaws with regard to the Proxy Ballots and provide to us an
interpretation and recommendation. It was agreed to have an non-profit attorney
licensed in Minnesota and Wisconsin review and provide an opinion on appropriate
board response. We agreed that the cost should not exceed $1500.00.
Motion: Kent Anderson, second by Mike Fisher. Unanimous vote, motion carried.

Policies and Procedures Committee request
Dean brought to the board complaints from a chapter regarding officer appointments
after the Board of Directors is seated. This is a SoCal Chapter specific issue.
Steve Earley, as a member of the committee, suggested that they chapter member(s)
write the issue in question form to the Policies and Procedure committee and they will
review and respond to the chapter member(s).
Some Directors feel this should be drafted as a guidance issue for our Chapters from
this committee.

Rocky Mountain Chapter - Executive Committee update
Requested information still has not been received, complete set of bank statements are
the issue. Steve Earley will call Kasim Esmail and will inform the Directors of the
outcome via email.
Status - inquiries have been answered but sufficient back-up documentation not
received.
Many Directors feel the Chapter's `good standing' is at risk by the lack of response.

URQ25/High Plains group petition for Audi Club Chapter status
Several Directors expressed concerns and are not in favor of granting this group
Chapter status. Others spoke in favor with positive counter points to the negatives.
Steve Earley suggested that we have a moratorium on new Chapters until we get the
regional representation plan in place. We agreed to table the request for 90 days.
Motion: Mary Ayers, second by Mike Fisher. Vote 7 ayes, 1 nay - motion carried.

Member of The Year Nominations

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One nomination has been received. A second is to be submitted by tomorrow. Agreed
to hold off vote until second nomination is received. Award to be announced at the
banquet at Nationals in 2-1/5 weeks.
ACNA Support web site - use of Audi (ACNA) name
The Directors are unanimous in the opinion that this web site is not an appropriate use
of the Audi name, nor does it do what its name implies - support the actions and
activities of the Audi Club. We also are unanimous in our feeling that it is confusing to
people that it is representative of the Board of Directors or the Audi Club. We want the
name to be changed within two weeks of the date of the phone call.
Dean Treadway agreed to call Jonathan <>, discuss the issues and request the
name change.
Tentative Board Conference Call scheduled
December 17, 2008 6:00 PM - 9:00 PM Pacific time, should we need to meet to take
action on issues from the Annual Membership Meeting.

Next meeting
December 30, 2008
Adjourn
Having no further business to discuss the meeting was adjourned.