Suffolk

Board of Directors Meeting
December 30, 2008
Meeting convened at 21:08 EST
By Dean Treadway, President
Attending:
Dean Treadway, President
John Horner, Vice President
Steve Earley, Treasurer
Karen Chadwick, Executive Director
Kent Anderson
Mary Ayers
Bruce Bradigan
Mike Fisher
Jack Perry
Charlie Prietz
Mike Veglia

Prior Minutes Review and Approval
Approve October 30, 2008 minutes. The minutes were read by Mary Ayers
Motion: Approve the minutes as read, Motion by John Horner, second Kent Anderson,
Unanimous vote, motion carried.
Motion: Approve November 25, 2008 minutes.
Waived reading. Motion by Mike Fisher, second Mike Veglia, Unanimous vote, motion
carried.

Executive Director Report
Audi Loyalty program - 280 members have filed for the rebate. Program has been
approved by Audi of America to continue for calendar year 2009. No changes to
program yet announced.

<PAGE 2>

Concern raised about the lack of diligence on our Chapters' part regarding checking all
event registrants' current membership status.

Suggests that the Certificate of
Insurance not be issued until a list of attendees is presented to National office. Group
suggests that the Driving Events committee establish a policy.

Still no payment received from the NJ chapter for the loan for their DE.
No payment received for the Insurance for the Barber event.
No payment received for the Insurance for the Daytona event.

Shell program funding likely for 2009, have been forewarned that the dollar amount will
likely be reduced.

Treasurer Report
Steve Earley presented the Treasurer Report.
· If the outstanding debts are paid we will have covered the Insurance premium
expense for the year.
· Funds to ACNA from AoA are not reflected in the November 2008 financial report
as they have yet to be received.

Board of Directors Vacancy - Process for Filling
Outgoing 2008 Board of Directors and current 2009 Board of Directors may nominate
candidates. Submit candidate biographies, limited to approximately 100 words, to Dean
Treadway by 6:00 PM Pacific Standard Time, Monday, January 5, 2009.

Board will vote to fill vacancy during the special meeting called for January 8, 2009 at
9:00 PM Eastern Standard Time.
Motion: Appoint Mike Fisher Chairman of the Board for a term beginning December
31, 2008 up until the time a member is appointed to fill the Board of Director vacancy,
accepts the appointment and is available to fulfill the duties of the position. Motion by
Mary Ayers, second by John Horner, vote unanimous, motion carried.

Dean Treadway asked Mike Fisher to accept the appointment, Mike Fisher accepted.

Steamboat Springs Colorado Winter Driving School Liability Insurance
Motion: Grant insurance to the two non-chartered groups provided:
1. Wisenburg is OK with extending the insurance to these two groups
2. all attendees/participants are current members of ACNA
3. charge $250 dollars for a one-day event; charge $200 per day for an event with
multiple days.

<PAGE 3>

Motion by Dean Treadway, second by Mike Fisher Vote 7-For, 1-Against, Motion
carried.

Rocky Mountain Fundraiser Issue
Motion: Turn the financial records of the Rocky Mountain Chapter's Second Creek
Fundraiser July 2004 over to Wegner in order to determine the net proceeds, adjusted
by an amount considered to be a reasonable expense for the dinner (banquet), to be
returned to the donors of record proportional to their contribution.

Motion by Steve Earley, second by Dean Treadway, Unanimous vote, motion carried.

Utah Chapter Request for HPDE Funding
Motion: Support the Chapter's request.
Motion by Steve Earley, second by Mike Fisher, Unanimous vote, motion carried.
Meeting Close

Notice that a special session has been called for Wednesday, January 8, 2009 at 9:00
PM, Eastern Standard Time.
Motion: Adjourn meeting.
Motion by Mary Ayers, second Jack Perry. Unanimous vote, motion carried. Meeting
adjourned at 12:20 AM.

deepquattro

Yep. Despite being approved, they have not been posted. I wonder what's in them that would cause such a lapse between occurring, approval and posting.

deepquattro

Once again the minutes have shown up after I have made a direct, written request to post the damn things.

I would like everybody to know that, for the past two years, the minutes have not been posted without a formal request from me.

Read into that what you will.

AudiZilla

The October minutes indicate a teleconference was scheduled for Saturday November 1st, but nowhere are there minutes for that teleconference.

Scratching my head, I can only conclude one of two things:

1) The teleconference occurred, and minutes exist. This begs the question of why are they not posted, nor referenced for approval in the November 30th meeting minutes.

2) The teleconference did not occur, and the October minutes are in error.